Field Trip FAQs
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Field Trip FAQs

Booking Process

What days are teacher-led field trips available?

  • Monday - Friday

How early should I book a field trip?

  • Field trips must be booked in advance and are available on a first-booked, first-served basis. We encourage you to schedule your field trip as early as possible.

What will I get when I book a field trip?

  • A confirmation email with age-appropriate teacher-led curriculum

What teacher-led curriculum is available?

  • PreK-2: Discovery Walk - Shapes, Colors, Letters, and Numbers

  • 3-5: Nature Close Up - Exploring, Discovering, and Observational Sketches

  • 6-8: Responding to Our Environment - Journaling, Recording, and Drawing

  • 9-12: Park Architecture - Experiencing the Built Landscape

  • Note: Each lesson will have a pre- and post-visit activity. All activities and curriculum align with Oklahoma Academic Standards.

How many students can I bring?

  • There is no minimum number for booking a field trip. You can bring as many students as you’d like pending enough chaperones.

How many chaperones will my group need?

  • Chaperones to Student Ratios:

    • PreK-3rd Grade: 1:5

    • 4th Grade and Up: 1:10

How much does it cost?

  • All Gathering Place field trips are free of charge.

How do I know my field trip is booked?

  • You will fill out and submit a form HERE

  • Once your field trip is entered into our reservation system, you will receive a confirmation email. Your field trip is not booked unless you have a confirmation email.

  • If your field trip cannot be booked due to a scheduling conflict, you will be contacted by the field trip reservation team.

When will I be able to book a guided field trip experience?

  • Summer 2019; guided field trips to begin in Fall 2019

Before Your Field Trip

Printable Park Map

How early should we arrive for our field trip?

  • Please arrive 15 minutes before your scheduled start time. This will allow time for bus drop off and parking.

Will we be able to explore the entire park?

  • Yes, the entire 66.5 acre park is available during field trips, unless closed for maintenance. We encourage your group to come with name tags or school t-shirts to easily stay together.

What if I need to cancel my field trip?

  • Please notify us two (2) weeks before your scheduled field trip. This will give us a chance to fill your spot with another class. Please email [email protected] to cancel. Gathering Place will respond via email to confirm cancellation.

What should we bring with us?

  • Student identifier (name tags, t-shirts, wristbands, etc.)

  • Copy of confirmation email with reservation number

  • Sack lunches

  • Comfortable, closed-toed walking shoes

  • Weather-related accessories (sunscreen, insect repellent, jacket, raincoat, change of clothes)

  • Field Trip Maps

  • Printed Lesson Handouts for each student

Where do I put all of my stuff when we get there?

  • Gathering Place does not have any storage areas for field trips. Please plan to keep any lunches or personal items with you or in your vehicle.

Field Trip Day

Parking
  • The Field Trip Map has information on bus drop-off/pick-up spaces, bus parking, and chaperone parking.

  • Parking is always free.

Restrooms
  • Reference the Field Trip Map for lunch spaces and restroom locations. Full park maps are available at Guest Services in Williams Lodge and in the ONEOK Boathouse.

Security
  • If you need immediate assistance at the park, find an Attractions Host in Gathering Place uniform. Our Operations team fully staffs all areas of the park.

  • If you need to contact security, please call 918-947-6223.

Where is Lost and Found?

  • Lost and Found is located at the Guest Services window in Williams Lodge.

Is there WIFI available at the park?

  • Free WIFI is available in Williams Lodge and ONEOK Boathouse. There is not WIFI park-wide.

Name Tags and Student Identification
  • Additional wristbands are available at Guest Services in Williams Lodge.

Boat Rentals
  • Field Trip and other booked groups are not allowed to participate in Boat Rentals at this time.


 

Park Rules

Park Rules
  • No glass bottles.         

  • No amplified sound devices; please use headphones to enjoy your music.     

  • No pets other than service animals are allowed in play areas unless otherwise authorized; Pets are allowed, leashed, on the Midland Valley and Riverside trails and during designated days as published.      

  • No smoking permitted (traditional or e-cigarettes) except in designated areas.

  • No transport devices larger than a child’s wagon (other than wheelchairs).    

  • Skates, skateboards, scooters, roller blades, bicycles and powered ride vehicles (except for ECVs used by mobility-impaired guests) are allowed only in designated areas.     

  • Rock and structure climbing is prohibited unless designated; please ask a Gathering Place staff member if you have any questions.    

  • The open or concealed carry of guns, knives or other weapons is strictly prohibited.     

  • No drones or other radio-controlled equipment are to be operated at Gathering Place.

  • The Chapman Adventure Playground closes at dusk every day.

Lunch Policy

  • Picnic Grove and the Great Lawn are available on a first-come, first-served basis. Gathering Place does not have any storage areas for lunches. Please plan to store them on your bus.

  • Outside food and non-alcoholic beverages are allowed in these spaces, but no glass is allowed at any time. Williams Lodge, The Patio, and ONEOK Boathouse do not have lunch spaces available.

  • During inclement weather, it is recommended to eat on your school bus. Gathering Place has limited indoor spaces for field trip groups.

Cancellation Policy

  • Gathering Place does not cancel field trips due to inclement weather.

  • If Gathering Place should close for any reason, our reservations team will contact your group via email and phone.

  • Please notify us two (2) weeks before your scheduled field trip. This will give us a chance to fill your spot with another class. Please email [email protected] to cancel. Gathering Place will respond via email to confirm cancellation.

Weather Policy

Gathering Place cannot accommodate indoor space for field trip groups during rainy or cold weather. Please keep the weather and time of year in mind when scheduling. 

In case of emergency weather situations, there are multiple indoor areas to take shelter.

Questions? Contact us at [email protected]